ADMINISTRATIVE ASSOCIATE

POSITION DESCRIPTION

The Administrative Associate for the Kingston Symphony Association is a part-time position, reporting to the General Manager. The focus of this position is to provide administrative support and to assist in concert and event preparation. There is a possibility that this position could become full-time in the future. 

Duties and Responsibilities 

  • Act as the main point of contact for inquiries in the office
  • Provide front line customer service and maintain clear communication with internal and external constituents
  • Ensure all files and office supplies are stored and organized effectively
  • Manage office budget and oversee ordering of office supplies
  • Maintain accurate records, process payments and deposits
  • Deal with bank, auditors, and others as required by General Manager
  • Set up committee meetings
  • Assist in recruiting, training, and supervising volunteers
  • Maintain database of donors, ticket buyers, and event attendees
  • Make arrangements for visiting guest artists (travel, hospitality, etc.)
  • Assist in concert and event ticket sales and prepare final reconciliations
  • Prepare donation receipts and acknowledgement letters
  • Assist in prepare donor campaign mail-out
  • Assist with donor stewardship events
  • Coordinate and update social media accounts
  • Complete website updates
  • Monitor analytics for website, social media channels, and digital marketing
  • Assist in implementing marketing and communications strategies to increase knowledge of Kingston Symphony Association within region
  • Investigate new opportunities for concert and event promotion
  • Liaise with constituent organizations in the Kingston Symphony Association regarding promotion of their concerts and events and ensure brand guidelines are followed

The responsibilities listed above address the key duties of this position. Additional responsibilities may be requested. They will not however, be unreasonably assigned.

Qualifications

  • Two years of experience in administration, preferably in a non-profit setting
  • Strong organizational skills with a high attention to detail
  • Possess initiative and ability to work independently to achieve results
  • Ability to work as a collaborative team member
  • Ability to successfully prioritize to manage multiple projects and deadlines
  • Superior interpersonal and communications skills to successfully interact and build relationships with a diverse group of people both internally and externally
  • Excellent written and verbal communication skills
  • Strong working knowledge of Microsoft Office and GSuite
  • Fluency in social media
  • Ability to learn and use accounting software
  • Ability to learn and use Customer Relationship Management system 
  • An interest in classical music

Application Instructions

Please email your cover letter and CV to ahaughton@kingstonsymphony.ca. Please indicate in the subject line that you are applying for the Administrative Associate position. The deadline for applications is November 15, 2021.

The Kingston Symphony Association thanks all applicants for their interest, but only those selected for an interview will be contacte